How does the concept of courtesy enhance business writing?

The concept of courtesy in business writing is pivotal because it demonstrates consideration for the reader. When a writer employs courteous language, they create a positive tone that fosters goodwill and respect. This approach often leads to clearer communication, as it addresses the reader's needs and preferences, making them feel valued. By focusing on the reader’s perspective, courteous writing can improve comprehension and engagement, ultimately facilitating a more productive dialogue.

In contrast, making writing longer, focusing solely on the writer's viewpoint, or simplifying complex ideas do not inherently capture the essence of courtesy in writing. While length may vary due to different content needs, and simplifying ideas is important for clarity, courtesy specifically pertains to how the reader experiences the communication. Hence, when courtesy is integrated into business writing, it reflects an understanding of the reader's position, enriching the interaction and enhancing the overall effectiveness of the message.